Amendments

October 2019

Updated Chapters
Chapter Title Details
Private Fostering Section 14, After the Private Fostering Arrangement Ends has been updated to note that any request for support by the young person should be made to the local authority in which they are resident or where the education and training is being provided.
Care and Supervision Proceedings and the Public Law Outline This procedure has been updated to reflect changes from ‘Practice Direction 27a - Family Proceedings: Court Bundles (Universal Practice to be Applied in the High Court and Family Court) in relation to the required maximum length of certain court documents, (unless otherwise specifically directed by the court). In addition, a new subsection of Section 4.1, Final Care Plan has been added to provide further detail on the importance of recording information on the Care Plan which will help the child, parent or the child’s carer understand why decisions have been or are being made.
Retention, Archiving and Destruction of Records This guidance has been reviewed throughout and updated as required to reflect retention periods for a range of social care documents and local archiving processes.
Scheme of Delegation This document, which provides an overview of authority for decision making with the Children and Families Service, has been updated as required to reflect changes to job titles across the city.
Education of Looked After and Previously Looked After Children Information on Unaccompanied Migrant Children has been added into Section 1, 1, Duty to Promote the Educational Achievement of Looked After and Previously Looked After Children.
Leaving Care and Transition This guidance has been revised throughout to reflect the provisions of the Children and Social Work Act 2017 which require local authorities to offer Personal Adviser support to all young people leaving care up to the age of 25; to publish their Local Offer for young people leaving care; and to have regard to seven 'Corporate Parenting Principles'.
Assessment and Approval of Prospective Adopters This chapter has been updated to reflect the national changes in adoption registration and matching following the closure of the national adoption register / Adoption Match.
Placement for Adoption This chapter has been updated to reflect the national changes in adoption registration and matching following the closure of the national adoption register / Adoption Match (see Inter Agency Placements) and Children Approved for Adoption for Whom no Placement has been Identified.
New Chapters
Chapter Title Details
Court Directed Placements made under Section 38(6) When a child is subject to an Interim Care Order, the court may decide to make a direction for the child to be assessed under Section 38(6) Children Act 1989. This new procedure explains the key points for a Section 38(6) direction and the financial support which may be available for carers.
Removed Chapters
  • SOVA Leaflets.

Next Update: April 2020

April 2019

Updated Chapters
Chapter Title Details
Child in Need Plans, Core Groups and Reviews A new Section 8, Children in Need Moving to Another Authority - Principles has been added to emphasise the importance of information sharing and communication between the respective local authorities to ensure appropriate services continue for the child and family and, where relevant, any risk of harm is recognised and identified with the receiving local authority.
Unaccompanied Migrant Children and Child Victims of Trafficking and Modern Slavery This guidance has been extensively reviewed to reflect the DfE publication Care of Unaccompanied Migrant Children and Child Victims of Modern Slavery – Statutory Guidance for Local Authorities (2017).
Care and Supervision Proceedings and the Public Law Outline This procedure has been updated to reflect HHJ Greensmith's comments regarding M and N (Children: Local authority gathering, preserving and disclosing evidence) [2018] EWFC 40 (1 June 2018)).
Recording (Additional Guidance) This chapter has been updated to reflect HHJ Greensmith's comments regarding M and N (Children: Local authority gathering, preserving and disclosing evidence) [2018] EWFC 40 (1 June 2018).
Prevention of Homelessness and Provision of Accommodation for 16 and 17 year olds who may be Homeless and/or require Accommodation; and Duty to Refer

This procedure has been updated to include links to the revised statutory guidance Prevention of Homelessness and Provision of accommodation for 16 and 17 year old young people who may be homeless and/or require accommodation (2018), and to the Guide to the duty to refer including the referral process.

The duty to refer was brought in by the Homelessness Reduction Act 2017.
Permanence Planning Guidance

This guidance has been updated in line with the Children and Social Work Act 2017 and revised statutory guidance.

These changes relate to the status of 'Previously Looked After Children'. A Previously Looked After Child is one who is no longer Looked After in England and Wales because they are the subject of an Adoption, Special Guardianship or Child Arrangements Order which includes arrangements relating to with whom the child is to live, or when the child is to live with any person, or has been adopted from 'state care' outside England and Wales.

Children subject to a Adoption, Special Guardianship or Child Arrangements Order are entitled to support from their school, through the designated teacher.
Ceasing to Look After a Child

These changes relate to the status of 'Previously Looked After Children'. A Previously Looked After Child is one who is no longer Looked After in England and Wales because they are the subject of an Adoption, Special Guardianship or Child Arrangements Order which includes arrangements relating to with whom the child is to live, or when the child is to live with any person, or has been adopted from 'state care' outside England and Wales.

Previously Looked After Children are entitled to support from their school through the Designated Teacher (see Section 2.5, Children Who Move into Permanency).
Remands to Local Authority Accommodation or to Youth Detention Accommodation This guidance has been updated in relation to placing young people in custody, see Section 2.3, How to Request a Transfer or Placement Review.
Placements in Secure Accommodation on Welfare Grounds This procedure has been updated to reflect the updated DfE guidance 'Secure children's homes: how to place a child aged under 13 (July 2018)'. (See Section 6, Placements of Children under the age of 13 Years).
Looked After Children and Young People in Contact with Youth Justice Services This guidance has been updated in relation to placing young people in custody, see Section 7.7, How to Request a Transfer or Placement Review.
Education of Looked After and Previously Looked After Children

This procedure has been updated to reflect amendments made by the Children and Social Work Act 2017.

These changes relate to the status of 'Previously Looked After Children'. A Previously Looked After Child is one who is no longer Looked After in England and Wales because they are the subject of an Adoption, Special Guardianship or Child Arrangements Order which includes arrangements relating to with whom the child is to live, or when the child is to live with any person, or has been adopted from 'state care' outside England and Wales. The chapter includes a new Section 15, Mental Health and a new Section 8, Safeguarding the Looked After Child at School. In addition the chapter reflects the statutory guidance Keeping Children Safe in Education (DfE), as it relates to Looked After Children and guidance regarding Data protection and safeguarding as set out in Data Protection: A Toolkit for Schools.
Responsibilities of the Local Authority to Former Looked After Children and Young People in Custody This chapter has been updated in relation to placing young people in custody, see Section 3.8, How to Request a Transfer or Placement Review.
Adoption Support

This chapter has been updated in line with the Children and Social Work Act 2017 and revised statutory guidance which require schools, through the Designated Teacher for Looked After Children, to also offer support to Previously Looked After Children.

A Previously Looked After Child is one who is no longer Looked After in England and Wales because subject of an Adoption, Special Guardianship or Child Arrangements Order which includes arrangements relating to with whom the child is to live, or when the child is to live with any person, or has been adopted from 'state care' outside England and Wales.
Applications for Special Guardianship Orders

This guidance has been revised in line with the Children and Social Work Act 2017 and revised statutory guidance which require schools, through the designated teacher to provide support to Previously Looked After Children

A Previously Looked After Child is one who is no longer Looked After in England and Wales because they are the subject of an Adoption, Special Guardianship or Child Arrangements Order which includes arrangements relating to with whom the child is to live, or when the child is to live with any person, or has been adopted from 'state care' outside England and Wales.

It has also been updated to reflect the Local Government and Social Care Ombudsman good practice points to follow when working with Special Guardians. A link to the full report 'Firm Foundations: Complaints about Council Support and Advice for Special Guardians (Local Government and Social Care Ombudsman) (May 2018)' has been added into the Related National Guidance section of this chapter.
Later Life Letters This chapter has been fully reviewed.

October 2018

Updated Chapters
Chapter Title Details
Confidentiality Values and Principles This guidance has been reviewed and updated following the introduction of the General Data Protection Regulations (GDPR) and Data Protection Act 2018.
Step Up / Step Down The Step Up Flowchart and Step Down Flowchart linked from the procedure have been updated.
Care and Supervision Proceedings and the Public Law Outline Section 4.2, Case Analysis has been updated to reflect the 'permanence provisions' of the Care Plan (added by S.8 Children and Social Work Act 2017 (amending Section 31(3B) Children Act 1989)) which a court is now required to consider when deciding whether to make a Care Order. It has also been updated to provide emphasis on parents who lack capacity and a links has been added to the President of the Family Division, Family Proceedings: Parents with a Learning Disability note.
Recording (Additional Guidance) This guidance has been reviewed following the introduction of the General Data Protection Regulations (GDPR) and Data Protection Act 2018.
Access to Records This guidance has been reviewed and extensively updated following the introduction of the General Data Protection Regulations (GDPR) and Data Protection Act 2018.
Case Records for Looked After Children Section 1, The Case Record has been updated in line with Adoption and Care Planning (Miscellaneous Amendments) Regulations 2018, which permits the transfer of a copy of the child's case record (or part of that record) to another adoption agency when the local authority considers this to be in the interests of the child.
Electronic Recording of Meetings and Conversations This guidance has been reviewed and updated as required following the introduction of the General Data Protection Regulations (GDPR) and Data Protection Act 2018.
Scheme of Delegation This document which provides an overview of authority for decision making with the Children and Families Service, has been updated as required to reflect local processes and a new scheme of delegation table added.
Decision to Look After and Care Planning Additional information has been added into Section 1.1, Section 20 Accommodation in line with recent case-law.
Permanence Planning Guidance Section 5, Assessing and Planning for Permanence has been updated to reflect the additional 'permanence provisions' of the Care Plan (S.8 Children and Social Work Act 2017 amends Section 31(3B) Children Act 1989) which a court is now also required to consider when deciding whether to make a Care Order.
Relinquished Children Section 5, Consent and Competency has been updated to include additional information on parental capacity to consent, in line with High Court case-law.
Health Assessments, Health Plans and Strengths and Difficulties Questionnaires A new Section 3.4, Consent to Health Assessments has been added to provide information on the circumstances when young people can consent to their own Health Assessments and medical treatment.
Adoption Panel This procedure has been reviewed and updated as required to reflect the revised Data Protection Act (2018) and new General Data Protection Regulations (GDPR).
Placement for Adoption Section 1, Planning for Permanence has been revised to reflect the updated list of considerations (as amended by Section 9 Children and Social Work Act 2017) which must be referenced whenever a court or adoption agency is coming to a decision relating to the adoption of a child. Following the introduction of the Children and Social Work Act, this list now includes consideration of the relationship which the child has with relatives, with any person who is a prospective adopter with whom the child is placed and with any other person in relation to whom the court or agency considers the relationship to be relevant.
Adoption Case Records Section 3, Security, Retention and Sharing of Records has been updated in line with Adoption and Care Planning (Miscellaneous Amendments) Regulations 2018, which provides that an adoption agency may disclose an adoption case record to another adoption agency for purposes related to either agency's functions as an adoption agency. Further information has been added in relation to retention of adoption records where an Adoption Order is not made.
Fostering for Adoption / Early Permanence Placements Procedure Section 4.1, Duty to Consider Fostering for Adoption Placement has been revised to reflect the updated list of considerations (as amended by Section 9 Children and Social Work Act 2017) which must be referenced whenever a court or adoption agency is coming to a decision relating to the adoption of a child. Following the introduction of the Children and Social Work Act, this list now includes consideration of the relationship which the child has with relatives, with any person who is a prospective adopter with whom the child is placed and with any other person in relation to whom the court or agency considers the relationship to be relevant.
New Chapters and Features
Chapter Title Details
Chronology This new section contains guidance on chronologies for children and young people. Every child/young person who has an open case with Children and Family Services must have a chronology.
Parent Assessment and Support Placement This new guidance covers the provision of an Assessment Placement for Parent(s) and Child(ren). This provision sits within the Fostering Team and incorporates a specialised team known as the Parent Assessment and Support Team (PAST Team). PAST placements can be sought for a range of reasons such as – ordered by the Court; identified within a Pre-Birth assessment; a referral through safeguarding; etc. and run for a standard assessment period of 12 weeks, although this can be extended if required.

July 2018

Updated Chapters
Chapter Title Details
Supervision Policy This policy has been updated throughout and should be re-read.
New Chapters and Features
Chapter Title Details
Policy on Unreasonable Complainant Behaviour & Unacceptable Complainant Behaviour This new policy defines 'unreasonable complainant behaviour' and goes on to explain that, if a complaint's behaviour is designated unreasonable their contact with the local authority complaints department may be restricted.
Hull Children, Young People and Family Service Audit Framework This new document sets out how Hull Children, Young People and Family Services are seeking to improve practice standards and service delivery through a range of different audit activity including single case file audits; thematic audits; case discussions; supervision audits and staff observations.

May 2018

Updated Chapters
Chapter Title Details
Child in Need Plans, Core Groups and Reviews This chapter has been updated throughout as a result of local review and should be re-read in its entirety.

April 2018

Updated Chapters
Chapter Title Details
Unaccompanied Asylum Seeking Children Section 3 Assessment has been updated remind workers that, in advance of undertaking an age assessment for an unaccompanied asylum seeking child, local authorities must seek Home Office assistance with verifying the authenticity of identity documents e.g. travel documents or a birth certificate. A link to the relevant contact details for local authorities has been added.
Placements with Parents A new Section 3, Forms has been added to include links to all paperwork needed when a Placement with Parents is being proposed.
Looked After Children (LAC) Reviews Section 4.2, Other Times when LAC Reviews can be Held has been updated to include a details of the situations / circumstances when the IRO may want to consider bringing the LAC Review forward.
Assessment and Approval of Foster Carers Section 10, After the Panel Recommendation has been updated to clarify that the decision as to the suitability of the applicant must be made within 7 working days of receipt of the panel's recommendation and final set of panel minutes.
Placement for Adoption This procedure has been updated to emphasise 'procedural fairness' as a key aspect of the adoption planning process in respect of ensuring birth parents are provided with information throughout the process, including being informed of the dates of placement/proposed changes of a child's Status, etc. This follows the outcome of a judicial review ([2017] EWHC 1041 (Admin)). (See new Section Procedural Fairness).
New Chapters and Features
Chapter Title Details
Step Up / Step Down This new guidance explains the procedure to be followed when working with children and families who may need to either 'Step Up' to Children's Social Care involvement from Targeted Early Help support, or 'Step Down' from Social Care involvement to support from Targeted Early Help or single specialist, targeted or Universal Services.

Hull City Council Legal Planning (Gateway) and New Admissions Panel - Terms of Reference

Legal Gateway Meeting Requests (Flowchart)

These documents outline the process for implementing the new Legal Planning (Gateway) and New Admissions Panel. The Panel will determine the threshold for accommodation, pre proceedings and instigation of care proceedings;

Initiate any work that is needed to ensure Legal orders are gained at the earliest opportunity, reducing drift and delay and addressing any barriers to progress the case.

Improve the timeliness, quality and planning of cases within Children's Social Care. The Terms of Reference sets out the types of cases the Panel will consider, the paperwork which must be submitted to the Panel and Panel membership.

Deprivations of Liberty This online resource provides information on Mental Capacity and Deprivation of Liberty in relation to children and young people. Case-law makes clear that social workers and local authorities need to consider whether children in care or cared for away from home in other settings may be subject to a Deprivation of Liberty and, if so, what authorisation is required.
Mental Capacity This new section links to an online resource which will support practitioners to understand the Mental Capacity Act and practice confidently. Everyone working with (or caring for) any young person from the age.
Need to Know - Informing the Director About Serious Issues Please add the attached word document and mark as new on contents. Please add the following to the amendment table - This document sets out the process for informing the DCS of serious incidents involving children, young people and families. The document begins by describing the types of incident which should be reported to the DCS and then contains a form which should be used to when sharing details of the child / young person and the incident.

October 2017

Updated Chapters
Chapter Title Details
Private Fostering A link to the Hull Safeguarding Children Board One Minute Guide to Private Fostering has been added.
Young Carers This guidance has been updated throughout to provide additional detail on the circumstances in which local authorities are required to carry out a Young Carer's Needs Assessment and the areas of need which should be covered by this assessment.
Case Records for Looked After Children This chapter has been updated to note that the Independent Inquiry into Child Sexual Abuse requires all institutions to retain their records relating to the care of children for the duration of the Inquiry (see Section 2, Retention and Confidentiality of Records).
Children and Young People 0-25 with Special Educational Needs and Disabilities This chapter has been updated to reflect the outcome of a court judgment on Ordinary Residence which was included in DoH, Care and Support Statutory Guidance (December 2016). (See Section 12, Funding Issues - Ordinary Residence).
Decision to Look After and Care Planning This chapter has been amended to reflect the outcome of an Appeal Court hearing (2017) with respect to 'consent'. The court acknowledged that the term 'consent' itself was not used in Section 20. However, it described previous court observations as 'good practice guidance', and emphasised that its judgment should not alter the content or effect of these. (See Section 1.2, Obtaining Parental Consent').
Placements with Connected Persons (formerly Family and Friends) Section 3, Assessing the Suitability of a Connected Person has been updated to remind staff that one of the matters to be considered when placing a child with a Connected Person includes an initial risk assessment of any pets, together with the environment in which the pet is kept.
External / Agency Placements for Children and Young People This guidance has been reviewed locally and updated as required to reflect current processes for obtaining external or agency placements for children and young people. Appendix 1: Joint Commissioning Panel Terms of Reference has been replaced with the most recent version.
Placements in Secure Accommodation on Welfare Grounds This procedure has been reviewed throughout and extensively updated.
Placements with Parents Section 1.2, Assessment and Checks before Placement has been updated to include a reminder that, as part of the assessment process, consideration should be given as to whether the home environment is safe for the child including, where relevant, the need for a risk assessment of any pets and the environment in which they are kept.
Advocacy and Independent Visitors This chapter has been updated to add a link to the Children's Society 'Advocacy Services for Children and Young People – A Guide for Commissioners'. This guide outlines the legislative requirements of local authorities in the provision of advocacy support to children in need and looked after children.
Role of the Independent Review Officer This chapter has been updated in relation to the role of the Independent Review Officer in line with the Children Act 1989 Guidance and Regulations - Volume 2: Care Planning, Placement and Case Review, June 2015. In particular, the need for the IRO to be sensitive to the close and active involvement of parents of a child who is looked after in a series of Short Breaks and problem-solving where there might be any difficulties or issues.
Social Visits (Including Overnight Stays with Friends) This guidance has been reviewed throughout and updated as required.
Assessment and Approval of Prospective Adopters Section 5.3, Assessments has been updated to include that where the applicants have pets, a risk assessment should be conducted and any associated risks should be taken into account both in relation to the pet itself and the environment where the pet is kept. Where necessary, an independent assessment should be undertaken by a consultant to establish whether the dog falls within the scope of the Dangerous Dogs Act 1991.
Inter-County Adoption Information in this procedure has been reviewed and additional detail added on the service commissioned from Yorkshire Adoption Agency in respect of Inter Country Adoptions.
Non-Agency Adoption This guidance has been reviewed locally and updated as required to reflect current arrangements for allocating Non Agency Adoptions to social workers in the relevant locality teams.
Applications for Special Guardianship Orders This procedure has been reviewed and updated throughout to reflect the latest DfE Special Guardianship Guidance.
Supervision Policy This policy has been rewritten. Links to documents to be used in support of the supervision process have been added into the Appendices.
New Chapters and Features
Chapter Title Details
Children's Consultation and Participation Working Together to Safeguard Children 2015 states clearly that one of the key principles underpinning safeguarding should be: "a child-centred approach: for services to be effective they should be based on a clear understanding of the needs and views of children." It is essential therefore that children and young people are enabled by professionals to participate in matters that affect them, particularly any plans or arrangements that will affect them and/or their family and are consulted with regard to processes designed to improve services both to them individually and more generally. This new guidance considers the benefits of, and barriers to, promoting the involvement of children and young people in the work of Children's Social Care, and explains the processes Hull City Council have put in place to encourage the participation of children and young people.
Retention, Archiving and Destruction of Records This new guidance contains the council's policy and requirements in relation to the retention, archiving and destruction of Children's Social Care records.
Regional Special Guardianship Toolkit This new section links to documents produced to support Special Guardianship, including information for parents, special guardians and children and tips for developing Special Guardianship Support Plans.
Deleted Chapters
  • Case Discussion Guidance.

March 2017

Updated Chapters
Chapter Title Details
Missing Children and Young People Procedure and Guidance Section 2, Definitions has been updated to include the revised College of Policing definitions of missing and absent.
Care and Supervision Proceedings and the Public Law Outline This chapter has been updated to reflect the outcome of a judgment following an application to remove a child at birth. The judge highlighted 'good practice steps' in relation to issuing care proceedings in respect of the removal of a child at birth. (See Section 3.1, Pre-birth Planning and Proceedings).
Recording (Additional Guidance) This guidance has been reviewed throughout and updated as required.
Access to Records Section 7, Applications by Parents has been re-written and should be read in full. A Guide for Subject Access Requests which contains examples of third party information and exceptions has been added into Section 4, Handling Formal Requests for Access.
Decision to Look After and Care Planning A link has been added to recently published guidance for local authorities on Best Practice for the use of Section 20 Provision. The guidance, written by ADCS and Cafcass, follows on from recent judicial concern about the current use of s.20 and seeks to ensure that it is used positively by local authorities.
Placements in Secure Accommodation on Welfare Grounds This chapter has been amended to take account of the President of the High Court's judgement regarding applications in English courts for Secure Accommodation placements in Scotland. See Section 3.1, Placement Request, Identification and Approval for more information.
Placements with Parents

Section 1.2, Assessment and Checks Before Placement has been slightly amended to clarify the process for checking the proposed carer and all members of the household aged 16 and over with regard to unspent convictions and cautions. The DfE has advised that local authorities can obtain the details they need via two routes:

  1. Contacting the local Public Protection Unit (PPU). (PPU's have the ability to release information via a Direct Police Check under arrangements allowed by the Home Office circular 047/2003);
  2. By requesting that parent(s) and adult household members apply for a basic check, currently provided via Disclosure Scotland.
Looked After Children (LAC) Reviews This chapter has been updated to reference The Law Society Guidance on 'Attendance of solicitors at local authority Children Act Meetings' and associated Code of Conduct where the child or family who attend reviews are supported by a legal representative (see Section 5.7, Involving Other Professionals or Agency Representatives for full details).
New Chapters and Features
Chapter Title Details
Relinquished Children

The term 'relinquished child' is used to describe a child, usually a baby or at pre-birth stage, whose parents are making the choice of adoption for the child.

This new chapter deals with the first stages of the adoption process for relinquished children, whilst signposting other key processes that should be progressed and which are expected for any child who is Accommodated or where the plan is for adoption. It also summarises the counselling and support that will be made available to the birth family in these circumstances. Once a decision is made and consent is formally given, although not irreversible, the adoption process is as for any other child.
Deleted Chapters
  • Targeted Youth Support Leaflet.

November 2016

Updated Chapters
Chapter Title Details
Decision to Look After and Care Planning Section 1.1, Section 20 Accommodation is new. Additional information has also been added to this guidance in relation to obtaining and recording parental consent to Section 20 Accommodation and the importance of ensuring the parent has capacity to consent to the child being accommodated under Section 20.
Placements in Foster Care Section 9, Long Term Foster Placements has been reviewed locally and updated. A new flowchart has been added which sets out in a visual format the steps required to confirm a Long Term Foster Placement as the plan for permanence.
Remands to Local Authority Accommodation or to Youth Detention Accommodation This chapter has been reviewed throughout and substantially updated. It should be read in full.
Advocacy and Independent Visitors This chapter has been reviewed and updated as required. Section 1.2, Duties of an Advocate is new and Section 2.2, Duties of an Independent Visitor has been rewritten.
Looked After Children and Young People in Contact with Youth Justice Services This chapter has been reviewed and updated throughout.
Responsibilities of the Local Authority to Former Looked After Children and Young People in Custody This chapter has been reviewed throughout and updated as required. It should be read in full.
Fostering for Adoption / Early Permanence Placements Procedure A note has been added into Section 4.2, Considering Adoption for a Child to reiterate that if, at any point during the planning of a Fostering for Adoption placement or if the child is already in such a placement, there is any change to the circumstances of prospective carers (including relatives), a planning meeting with the Fostering for Adoption carers and all professionals involved should take place as soon as possible. This will allow the carers the opportunity to make an informed choice about their position, and also allows the local authority to consider their position in light of the change in circumstances.
Applications for Special Guardianship Orders Section 5, Planning Meeting, has been revised and updated in to reflect the enhanced assessment and reporting requirements (for all applications made from 29 February 2016) as set out in the Special Guardianship (Amendment) Regulations 2016.
Court Reports in Adoption/Special Guardianship Section 3, Special Guardianship – Matters to be Dealt with in Report to Court, has been revised and updated to reflect the enhanced assessment and reporting requirements (for all applications made from 29 February 2016 as set out in the Special Guardianship (Amendment) Regulations 2016.
New Chapters and Features
Chapter Title Details
Electronic Recording of Meetings and Conversations Advances in technology such as smartphones mean it is now much easier for meetings and other conversations to be recorded – either overly or covertly. This new chapter deals with recording of meetings/conversations by individual service-users, in their capacity as private individuals. It looks at issues of consent, how any recorded material can be subsequently used and ends with a section on good practice in this area.

March 2016

Updated Chapters
Chapter Title Details
Unaccompanied Asylum Seeking Children

Links have been added to Joint Working Guidance on conducting lawful age assessments which has been issued by the Association of Directors of Children's Services (ADCS).

ADCS have also developed a model proforma for sharing information between Local authorities and the Home Office in individual cases, with explanation and guidance document.
Secure Accommodation (Criteria) Reviews

Section 3, The Chairing of Secure Accommodation Reviews has been amended as follows:

The Secure Accommodation Panel should be chaired by a person independent of the care planning for the child, including line managers and the Independent Reviewing Officer. Given the need to focus on the Section 25, Children Act 1989 criteria issues, the chair should also be independent of any resource allocation, etc. but should have sufficient experience and knowledge to carry out the task.

An Independent Reviewing Officer may sit as one of the other two Panel members (not as part of the IRO function).
Adoption Panel A note has been added into Section 2, Adoption Panel Membership requiring that the list of persons considered to be suitable to be members of an Adoption Panel is maintained by an appointed senior social worker with at least 5 years' relevant post-qualification experience and relevant management experience.
Assessment and Approval of Prospective Adopters

The following minor amendments have been made to this chapter:

  • Where a prospective adopter enquires about inter-country adoption, information should also be given about the policy on fees and an estimation of the costs the prospective adopter will have to pay to the agency and the Department for Education;
  • In relation to references, applicants will be asked to provide the names of three personal referees, who are adults (not more than one of whom should be related to them), have known the applicant for at least two years and who are happy to provide personal references on the prospective adopter. A written report must be prepared of the interviews held with each of the referees.
Placement for Adoption

The following information has been added in relation to the Child's Permanence Report:

  • Child's Permanence Report must be written by the worker who knows the child best and is also a qualified social worker;
  • The Report should include a summary, written by the agency's medical adviser, of the state of the child's health, health history and any need for health care which might arise in the future, and a chronology of the decisions and actions taken by the agency with respect to the child; and
  • Those parts of the Report that contain factual information about the birth family should be shared with the relevant family members to enable them to confirm their accuracy and agree to it being passed on to a child in due course. Any such agreement should be clearly recorded on the child's case record. Each of the child's parents should be shown those parts of the Report which set out their views and wishes, and given the opportunity, if they so wish, to express these in their own words.
Adoption Support

The following information concerning remuneration for former foster carers has been added into Section 9.8, Remuneration for former foster parents:

Where the adopter previously fostered the child they are adopting, and they received remuneration in the financial support paid to them as the child's foster parent, the local authority may continue to pay remuneration for a transitional period of two years from the date of the adoption order. This can continue for longer than two years if the local authority considers the case to be exceptional. The decision to include remuneration must have been taken before the making of the adoption order.
Applications for Special Guardianship Orders A new Section 19, Special Guardian Duty on the Death of the Child has been added to this chapter.
New Chapters and Features
Chapter Title Details
Young Carers This new chapter provides guidance on identifying and responding to young carers. Local Authorities are expected to take 'reasonable steps' to identify which children in their area are young carers, and if they need support. The Local Authority must carry out an assessment if it appears that the young carer has the need for support. This assessment is called a Young Carer's Needs Assessment.
Ceasing to Look After a Child

This new chapter reflects the statutory guidance 'Ceasing to look after a child' in 'Care Planning, Placement and Case Review Regulations (2015)' as amended by the 'Care Planning and Fostering (Miscellaneous Amendments) Regulations 2015' and Working Together to Safeguard Children 2015.

The Local Authority has a duty to ensure that when children have been Accommodated under Section 20 (Children Act 1989) and are discharged from, or leave care that the discharge is in their best interests and that they will be safeguarded and their welfare will be promoted. Where a child has been Accommodated for 20 days or more, the decision should be made by a Nominated Officer or Director of Children's Services if the child/young person is 16/17 years and has been Accommodated under Section 20, before discharge.
External / Agency Placements for Children and Young People This new chapter describes the process for obtaining external / agency placements for Looked After children or young people whose individual needs cannot be met within Hull City Council resources.

September 2015

Updated Chapters
Chapter Title Details
Confidentiality, Values and Principles This chapter has been reviewed with reference to recently published Department for Education information sharing advice for practitioners.
Children and Young People 0-25 with Special Educational Needs and Disabilities This chapter has been updated to reflect the provisions of the Care Act 2014. Section 10.1, Adult Services Statutory Care and Support Plans has been rewritten and covers the assessment of disabled children likely to need support when they turn 18. Section 13, Young Carers and Parent Carers of Disabled Children is new and should be read.
Permanence Planning Guidance This chapter has been updated to reflect the revised Children Act 1989 Guidance and Regulations - Volume 2: Care Planning, Placement and Case Review (2015)".
Placements in Foster Care This chapter has been updated to reflect the revised Children Act 1989 Guidance and Regulations - Volume 2: Care Planning, Placement and Case Review (2015). A new Section 9, Long-Term Foster Placements been added.
Social Worker Visits to Looked After Children This chapter has been updated to reflect the revised Children Act 1989 Guidance and Regulations - Volume 2: Care Planning, Placement and Case Review (2015). In particular, a note has been added explaining that where a child is in a designated long-term foster placement, visits after the first year may take place at intervals of not more than six months. where the child, being of sufficient age and understanding, has agreed to be visited at this minimum frequency.
Looked After Children (LAC) Reviews This chapter has been updated to reflect the revised Children Act 1989 Guidance and Regulations - Volume 2: Care Planning, Placement and Case Review (2015).
Health Assessments, Health Plans and Strengths and Difficulties Questionnaires This chapter has been reviewed and updated following publication of revised statutory guidance on Promoting the Health and Well Being of Looked After Children. Section 1, The Responsibilities of Local Authorities and Clinical Commissioning Groups and. Section 3.1, The Role of the Social Worker in Promoting the Child's Health are both new. The chapter should be read in full.
Child Trust Funds and Junior Individual Savings Accounts for Looked After Children This chapter has been updated to reflect the increase in the annual limit on contributions to Child Trust Funds/ Junior ISA's for Looked After Children, which now stands at £4080 per year.
New Chapters and Features
Chapter Title Details
Staying Put This chapter contains information on Staying Put. A Staying Put arrangement is where a Former Relevant child, after ceasing to be Looked After, remains in the former foster home where they were placed immediately before they ceased to be Looked After, beyond the age of 18.

March 2015

Updated Chapters
Chapter Title Details
Family and Friends Policy References to Residence Orders throughout this chapter have been replaced throughout with Child Arrangements Orders.
Private Fostering This chapter has been reviewed locally and updated. Appendix 1 is new and contains a flow chart summarising the Private Fostering Process, from the point of notification and assessment, through to the ending of a Private Fostering Arrangement.
Unaccompanied Asylum Seeking Children This chapter, which describes the particular issues arising in referrals involving young unaccompanied asylum seekers, replaces the previous guidance and should be read in full.
Applications for Emergency Protection Orders This chapter has been updated throughout in line with Statutory Guidance for Local Authorities on Court Orders and Pre-Proceedings (2014) and, the revised family justice and courts system; a new Section 6, Powers to Assist in Discovery of Children Who May be in Need of Emergency Protection has been added.
Recording (Additional Guidance) Section 18, Use of Computers at Home, has been updated to ensure it reflects the requirements of the Data Protection Act.
Access to Records This chapter has been updated in line with Children Act 1989 Guidance and Regulations Volume 3: Planning Transition to Adulthood for Care Leavers (revised January 2015). A new Section 8, Applications by Care Leavers has been added.
Case Records for Looked After Children A table Summarising Retention of Records requirements for Children's Services has been added at the bottom of Section 2, Retention and Confidentiality of Records.
Decision to Look After and Care Planning This chapter has been updated in line with Looked-after Children: Contact with Siblings - Update to Children Act 1989 Guidance and Regulations Volume 2: Care Planning, Placement and Case Review. Additional information has been added in to Section 1, Decision to Look After a Child in relation to sibling placement.
Permanence Planning Guidance Section 3.7, Child Arrangements Orders has been rewritten to reflect the move from Residence Orders to Child Arrangements Order. Section 6.4, Placement/Contact with Siblings - Issues to Consider has been substantially revised and should be read.
Remands to Local Authority Accommodation or to Youth Detention Accommodation This chapter has been substantially revised to reflect updated guidance and regulations on Looked After Children and Youth Justice. It should be re-read in full.
Placements in Secure Accommodation on Welfare Grounds Updated information has been added in Section 2.4, Where the Secretary of State's Approval is Required in relation to the process to be followed when a child under 13 is to be placed in Secure Accommodation. A link to Statutory Guidance for Local Authorities on Court Orders and Pre Proceedings has also been added.
Placements with Parents Additional information has been added in Section 1.8, Ending the Placement, as a result of a High Court ruling which states that, except in an emergency, at least 14 days notice should be given where it is proposed to remove a child from a placement with parents. An unnecessary immediate removal of the child from the placement is likely to breach the human rights of the parents and the child.
Looked after Children and Young People who are placed in another Local Authority Area This chapter has been updated throughout to reflect Out of authority Placement of Looked After Children - Supplement to The Children Act 1989 Volume 2: Care Planning, Placement and Case Review Guidance (July 2014).
Looked After Children and Young People in Contact with Youth Justice Services This chapter has been reviewed and substantially updated. It should be read in full.
Contact Procedures and Guidance This chapter has been updated to reflect updated guidance on Looked Children and Contact with Siblings. The following has been added into Section 1, Approving and Planning Contact - there is a presumption of continued contact between the child and their family while the child is Looked After, unless it is not reasonably practicable or consistent with the child's welfare. Contact arrangements should be focused on, and shaped around, the child's needs. The child's welfare is the paramount consideration at all times and each child's wishes and needs for contact should be individually considered and regularly assessed.
Education of Looked After Children Section 1, Introduction has been updated to include information on the Duty to Promote the Educational Achievement of Looked After Children. Section 14, Children and Young People with Medical Conditions, Section 15, Training for those Involved in the Care and Education of Looked After Children and Section 16, Information Sharing are all new. Any references to Statements of Special Educational Need have been replaced with Education, Health and Care Plans throughout. The chapter should be read in full.
Holidays and School/Organisational Trips Inside and Outside the UK Information in relation to Delegated Authority, has been added into Section 1, Holidays in the UK.
Foster Carer Support A link has been added to the Foster Carers Transfer Protocol (2014)
Allegations Against Foster Carers This chapter has been reviewed locally and updated. It is compliant with the Fostering Services (England) Regulations 2011, Associated Guidance and National Minimum Standards – Standard 22 Handling Allegations and Suspicions of Harm.
Leaving Care and Transition This chapter has been updated in line with Children Act 1989 Guidance and Regulations Volume 3: Planning Transition to Adulthood for Care Leavers (revised January 2015). New information has been added in Section 5, Education, Training and Employment and Section 9, Access to Records is new; Appendix 1: Needs Assessment and Content of Pathway Plans for Relevant and Former Relevant Children has also been added.
Child Trust Funds and Junior Individual Savings Accounts for Looked After Children This chapter has been updated to reflect the increase in the annual limit on contributions to Child Trust Funds/ Junior ISA's for Looked After Children, which now stands at £4000 per year.
Assessment and Approval of Prospective Adopters

This chapter has been updated throughout in line with the Children and Families Act 2014 and the overall aim of speeding up the adoption process. Information has been added in relation to:

  • Fostering for Adoption (Sections 1 and 5.3);
  • Adoption Register (Section 9);
  • Duty to provide information on adoption support services (Sections 1 and 2);
  • Ethnicity (Section 15.3)
Placement for Adoption

This chapter has been updated throughout in line with the Children and Families Act 2014, and the overall aim of speeding up the adoption process. The main changes are in relation to:

  • The duty to consider Fostering for Adoption placements;
  • The removal of the requirement to give due consideration to a child's religious persuasion, racial origin and cultural and linguistic background when matching a child and prospective adopters;
  • Post-adoption contact;
  • Placing of siblings.
Adoption Support This chapter has been updated in line with the Children and Families Act 2014. A new Section 2, Duty to Provide Information Concerning Adoption Support, has been added.
Intermediary Services

With effect from 31 October 2014, the Adoption Information and Intermediary Services (Pre-Commencement Adoptions) (Amendment) Regulations 2014 extend rights to intermediary services to all 'persons with a prescribed relationship' with an adopted person, i.e. anyone related to an adopted person by blood (including half-blood), marriage or civil partnership or by virtue of the adoption.

This chapter has been revised throughout and should be read in full.
Applications for Special Guardianship Orders Any references to Residence Orders in this chapter have been replaced with Child Arrangements Orders which were introduced by the Children and Families Act 2014.
New Chapters and Features
Chapter Title Details
Care and Supervision Proceedings and the Public Law Outline This chapter contains information on the Public Law Outline including pre proceedings work, starting care and supervision proceedings, the Case Management Hearing, the flexible powers of the court, the use of expert witnesses and the timetable for the child.
Children and Young People 0-25 with Special Educational Needs and Disabilities This procedure sets out the specific provision under the Children and Families Act 2014 in relation to children and young people aged 0-25 with Special Educational Needs or disabilities. For the purposes of the Act, 'young person' is someone aged 16-25.
Looked After Children who Have their Own Funds This new chapter discusses Looked After children who may have funds of their own.
Fostering for Adoption / Early Permanence Placements Procedure

This chapter deals with the placement of a child with carers who are dually approved, i.e. approved both as prospective adopters and as local authority foster carers.

The advantage of this type of placement is that the child will be placed with foster carers who, subject to a Placement Order being made, or parental consent, are expected to go on to become the child's adoptive family. The child therefore benefits from an early placement with their eventual permanent carers.

November 2014

Updated Chapter
Chapter Title Details
Safe Caring Section 15, Safer Caring Plan has been updated an now contains links to the Safer Caring Procedure and Safer Caring Plan template document for use by Foster Carers.

May 2014

Updated Chapters
Chapter Title Details
Policies, Values and Principles (Values) This chapter which provides the context for all procedures contained in this manual has been revised as a result of local review. It sets out underlying values and principles for the provision of services to children and families, and should be re-read in full. 
Core Group Working and Reviews This chapter has been slightly amended to include the requirement that core group meetings should be held, as a minimum, every 4-6 weeks. 
Missing Children and Young People Procedure and Guidance This chapter has been updated to reflect updated Statutory Guidance on Children who Run Away or Go Missing from Home or Care and revised guidance on the Management, Recording and Investigation of Missing Persons which has been issued by the Association of Chief Police Officers (ACPO). Section 2, Definitions has been updated and in Section 6.6, additional guidance has been added on the requirement to hold an Independent Return Interview when a Child who has been missing is found.
Process Flowcharts (Child in Need; Child with a child protection plan and looked after children) This flowchart which summarises the key processes for working with Children in Need, Children with a Child Protection Plan and Looked After Children has been reviewed and updated locally. 
Case Transfer Policy and Procedure This chapter, which describes processes for transferring cases between different teams in Children and Family Services, has been updated as a result of local review. The amendments reflect changes to the way services for children and family are delivered in the city; information on the Access and Assessment Teams has been added to Section 4.
Observed Practice Form This document, for use when quality assuring practice, has been reviewed and updated locally.
Short Breaks This chapter has been reviewed locally and updated.
Supported Lodgings This chapter has been significantly updated following local review; it should be re-read in it's entirety.
Decision to Look After and Care Planning This chapter has been updated in line with the Children's Homes and Looked after Children (Miscellaneous Amendments) (England) Regulations 2013. In Section 3, the requirement to include information in Placement Plans about the day-to-day arrangements in place to keep the child safe where there are child protection concerns or where the child has gone missing from this or from any previous placement, has been added.
Permanence Planning Guidance This chapter has been updated in line with the Care Planning, Placement and Case Review and Fostering Services (Miscellaneous Amendments) Regulations 2010 and revised Adoption Statutory Guidance. A new Section 3.4, Fostering for Adoption has been added.
Placement Planning, Maintenance and Disruption Meetings This chapter has been updated in line with the Children's Homes and Looked after Children (Miscellaneous Amendments) (England) Regulations 2013. In Section 2, Maintenance Meetings a note has been added that where there are child protection concerns relating to a child and/or where the child has gone missing from the placement or from any previous placement, the Placement Plan must include information agreed between the local authority and the placement provider about the day-to-day arrangements put in place to keep the child safe. 
Placements in Foster Care This chapter has been updated as a result of local review and to reflect the Children's Homes and Looked after Children (Miscellaneous Amendments) (England) Regulations 2013, additional information has been added to Section 4, Placement Planning. In Section 6, Support and Monitoring of Placements, a Looked After Review should be held where the child has been persistently absent from their placement, or where there are concerns that the child may be at risk of harm. Further changes have been made as a result of the Care Planning, Placement and Case Review and Fostering Services (Miscellaneous Amendments) Regulations 2013, which came into force on 1 July 2013. Section 8, Temporary Approval as Foster Carers of Approved Prospective Adopters has been added. Changes have also been made in relation to information to be included in the Placement Plan for children in foster care (See Section 4). The chapter should be re-read in full.
Placements in Residential Care This chapter has been amended in line with the Children's Homes and Looked after Children (Miscellaneous Amendments) (England) Regulations 2013. Additional information has been added to Section 2.3, Placement Planning relating to the inclusion of information agreed between the local authority and the placement provider about the arrangements to keep the child safe, and Section 2.4, Notification of Placement, in relation to Placements at a Distance. In Section 3.1, Support and Monitoring of Placements, a Looked After Review should be held where the child has been persistently absent from their placement, or where there are concerns that the child may be at risk of harm.
Looked after Children and Young People who are placed in another Local Authority Area This chapter has been updated in relation to Placements at a Distance, in line with the Children's Homes and Looked after Children (Miscellaneous Amendments) (England) Regulations 2013. See Section 3, Approval of Placements by Nominated Officer / Director of Children's Services and Section 4, Notification of Placements. 
Looked After Children (LAC) Reviews This chapter has been updated in line with the Children's Homes and Looked after Children (Miscellaneous Amendments) (England) Regulations 2013. In Section 5, When to hold a Review, a requirement to hold a review where the child has been persistently absent from their placement, or where there are concerns that the child may be at risk of harm has been added.  
Role of the Independent Review Officer This Chapter has been updated in line with the Children's Homes and Looked after Children (Miscellaneous Amendments) (England) Regulations 2013, In Section 2, Roles and Responsibilities of the IRO consideration must be given as to whether the placement safeguards and promotes the child's welfare, and whether any safeguarding concerns have been raised.
Assessment and Approval of Foster Carers This chapter has been reviewed locally and extensively updated in line with the Care Planning, Placement and Case Review and Fostering Services (Miscellaneous Amendments) Regulations 2013, which came into force in July 2013 and Fostering Statutory Guidance issued in October 2013. A new two-stage assessment process has been introduced. The chapter should be re-read throughout,
Fostering Exemptions and Out of Approvals Notices This chapter has been reviewed in line with revised statutory guidance on the Assessment and approval of foster carers which has been introduced in July 2013. Section 4, Placements Over and Above Usual Foster Carer Approvals has been updated.
Review and Termination of Approval of Foster Carers This chapter has been updated in May 2014 in line with the Care Planning, Placement and Case Review and Fostering Services (Miscellaneous Amendments) Regulations 2013, which came into force on 1 July 2013. Section 6.2, Proposal to revise the terms of the foster carer's approval has been added, and Sections 4, Presentation to the Fostering Panel and 9, Resignations have been updated.
Leaving Care and Transition Definitions has been updated and Section 5, The 16-19 Bursary Fund is new.
Child Trust Funds and Junior Individual Savings Accounts for Looked After Children This chapter has been updated to reflect the increase in the annual limit on contributions to Child Trust Funds/ Junior ISA's for Looked After Children which now stands at £3840 per year.
Adoption Panel This chapter has been updated in line with the Adoption Agencies (Miscellaneous Amendments) Regulations 2013, which came into force on 1 July 2013. In Timescales the adoption agency must decide whether the prospective adopter is suitable to adopt a child within four months of the date on which the agency received the prospective adopter's notification that they wished to proceed with the assessment process.
Assessment and Approval of Prospective Adopters This chapter has been extensively updated in line with the Adoption Agencies (Miscellaneous Amendments) Regulations 2013, which came into force on 1 July 2013. A new two-stage assessment process has been introduced, with amended timescales, and a fast-track process for previous adopters/foster carers. The chapter should be re-read throughout.
Adoption Support This chapter has been updated to include a link to the Adoption passport: a support guide for adopters. Additional information has been added in Section 2, Examples of Adoption Support.
Local Contacts This chapter has been reviewed and updated locally.
New Chapters and Features
Chapter Title Details
Early Help Pathway - Flowchart This document provides a visual summary of the Early Help Pathway, including how early help links with safeguarding when concerns about the child(ren) or family increase.
Recording This chapter contains guidance for workers in Children and Family Services on recording. It covers the general principles which should inform the way information is recorded on children and families and also contains specific guidance on what information should be recorded in the diary and in relation to visits.
Targeted Youth Support Leaflet This leaflet provides an overview of the Targeted Youth Support Services provided for young people age 16-18 in the city.
Rights and Participation - Targeted Youth Support This chapter provides an overview of the work of the Rights and Participation Project for looked after children and young people.
Delegation of Authority to Foster Carers and Residential Workers This chapter sets out the arrangements for delegation to carers of the authority to make decisions relating to Looked After children, under the Care Planning, Placement and Case Review and Fostering Services (Miscellaneous Amendments) Regulations 2013 (which amend the Care Planning, Placement and Case Review (England) Regulations 2010), and revised Children Act 1989 Guidance and Regulations Volume 2: Care Planning, Placement and Case Review.
Case Discussion Guidance This guidance describes the arrangements for personal and case supervision in the transition to the Reclaiming Frontline Practice model. The key change outlined is the separation of personal and case supervision and the introduction of the Team Weekly Meeting for case discussion.

March 2014

Updated Chapters
Chapter Title Details
A Model for Identifying Needs and Analysing Risk when Working to Support and Strengthen Families: Thresholds of Need Guidance This thresholds guidance for professionals, produced by Hull Safeguarding Children Board, has been revised in November 2013. A link to the most recent version has been added.
Initial Contacts and Referrals This chapter has been updated to reflect changes in the way services are delivered across the city. All initial contacts and referrals are now received by the Access and Assessment Team (AAT).
New Chapters and Features
Chapter Title Details
Early Help and Safeguarding – Guidance for Practitioners This locally written guidance for practitioners explains the pathway between Early Help and Children's Social Care,