Private Fostering

1. Definition

A private fostering arrangement is essentially one that is made privately (that is to say without the involvement of a local authority) for the care of a child under the age of 16 (under 18, if disabled) by someone other than a parent or close relative with the intention that it should last for 28 days or more. Private foster carers may be from the extended family such as a cousin or great aunt.

However, a person who is a relative under the Children Act 1989 i.e. a grandparent, brother, sister, uncle or aunt (whether of full blood or half blood or by marriage or civil partnership) or step-parent will not be a private foster carer.

For a person to be legally considered a step-parent they must be married to one of the child’s biological parents.

A private foster carer may be a friend of the family, the parent of a friend of the child, or someone previously unknown to the child's family who is willing to privately foster a child. The period for which the child is cared for and accommodated by the private foster carer should be continuous, but that continuity is not broken by the occasional short break.

A child who is Looked After or placed in any residential home, hospital or school (where they are receiving full-time education) is excluded from the definition. In a private fostering arrangement, the parent retains Parental Responsibility.

However, Children under 16 who spend more than 2 weeks in residence during holiday time in a school, become privately fostered children for the purposes of the legislation during that holiday period.

(Note: the local authority may exempt any person from giving written notice either for a specified period or indefinitely. This exemption may be revoked in writing at any time.)

2. Notifications to the Local Authority

Where a child is to be placed with private foster carers, the local authority (Early Help and Safeguarding Hub / EHaSH) must be notified in writing at least 6 weeks before an arrangement begins. Where no prior notification of a placement is given, private foster carers must notify the local authority of the placement immediately.

The person making the notification should be asked to provide the following information:

1. The name, gender, date and place of birth and address of the child;
2. The racial origin, cultural and linguistic background and religion of the child;
3. The names and address of the person making the notification and any previous address within the last five years;
4. The name and addresses of the child's parents and any previous addresses within the last 5 years;
5. If different, the name and address of the person from whom the child was or is to be received;
6. The name and address of the private foster carers and any previous addresses within the last 5 years;
7. The name and address of any other person who is involved in making the arrangement;
8. The name and address of any siblings of the child who are under 18, and the current arrangements for their care;
9. The purpose and likely duration of the arrangement;
10. The intended date when the child is to be placed with the private foster carers or the date when the placement began.

In relation to notifications given by the private foster carer or proposed private foster carer, the following information should also be obtained:

• Any offence of which they or any other member of the household has been convicted;
• Any disqualification or prohibition (see Section 9, Prohibition and Disqualification) placed on them or any other member of the household;
• Any actions taken or orders made in relation to the private foster carer or any child who is or was a member of the same household.

Written notification must also be made to the local authority by the private foster carer within 48 hours of any change in circumstances, e.g. a change of address, a change in the household, a criminal conviction/disqualification or prohibition (see Section 9, Prohibition and Disqualification) in relation to any person in the household or any intention to foster another child privately.

Where notification is that the private foster carers have moved to live in the area of another local authority, the social worker must immediately pass to the new authority the name and address of the foster carer, the name of the child being privately fostered, the name and address of the child's parents.

Where notification is that the placement has ended, the social worker should ascertain the name and address of the person now caring for the child and their relationship with the child.

Parents also have a duty to notify the local authority in writing of the ending of the placement including the name and address of the person into whose care the child has moved.

Any agency that becomes aware of a private fostering arrangement must immediately notify the local authority in writing of the arrangement and must inform the parent and private foster carer of their intention to do so.

3. Action to be Taken on Receipt of Notification

When notification or information is received from any source that a child is privately fostered, this information must be passed to Hull, Children, Young People and Family Services (CYPFS) Early Help and Safeguarding Hub (EHaSH) Unless the case is already open or has been closed within the last 3 months, in which case it will be directed to the relevant Team.

A social worker will be allocated to carry out the following initial tasks within 1 week of the notification:

1. Visit the foster carers in the home where the child is to live and speak to them and all members of the household (see Section 4, Initial Visit to Private Foster Carers);
2. Visit and speak to the child alone, unless the social worker considers it inappropriate to do so;
3. Speak to and if possible visit the parents;
4. Ensure that the purpose and likely duration of the private fostering arrangement is understood by and agreed between the parents and the private foster carers;
5. Ascertain the wishes and feelings of the child about the private fostering arrangement;
6. Check the suitability of the accommodation, the capacity of the private foster carer to look after the child, the suitability of other members of the private foster carer's household;
7. Ensure that the parents are involved in planning for the child and explore whether the child's needs may be more appropriately met by providing services to the child and parent at home;
8. Encourage the parents to draw up a written agreement (it may be helpful to use a Placement Plan as a guide) with the foster carers as to their respective expectations and responsibilities in relation to the fostering arrangement including financial arrangements and the child's contact with their parents and other significant family members;
9. Where the child has already been placed, ensure that the child's development in all aspects is satisfactory, that the standard of care being given to the child is appropriate and that the child's needs arising from their religious persuasion, racial origin and cultural and linguistic background are being met;
10. Where the child has already been placed, check that the financial matters are in order and the contact arrangements are working;
11. Notify the relevant health and education agencies of the child's placement or proposed placement including the health visiting service where appropriate;
12. Ensure that any necessary links are or will be established with other agencies for example because of the child's disabilities and/or special educational needs;
13. Enter the child and the carer's details onto Liquidlogic.

4. Initial Visit to Private Foster Carers

During the initial visit, the social worker should:

1. Explain the assessment process to the foster carers;
2. Obtain the written consent of the foster carer and all members of the household over 16 to checks being made with the Disclosure and Barring Service (DBS) and ask the foster carer for the names of 2 personal referees;
3. Establish the foster carer's child care experience, access to support and views and intentions regarding behaviour management of the child;
4. Establish the plans for contact between the child and their parents;
5. Establish the foster carer's understanding of the child's culture, and give advice in relation to resources and facilities which could assist in meeting the child's racial, cultural, religious and linguistic needs, including the use of an interpreter if necessary;
6. Advise the foster carer of the need for notification to Children's Services in the event of a change in circumstances and preparation of the child before any further move, and for continuity of information being passed to the next carer.

Advise the foster carer in relation to recording the child's development, particularly incorporating the following matters:

• Maintaining the child's medical history;
• Keeping a file of school reports;
• Noting dates of contact with the parents and significant others;
• Maintaining a financial record;
• Noting dates of contact with Children's Services;
• Keeping a photograph album.

In the event of a refusal of any person to cooperate with the making of the necessary checks, the social worker should advise the foster carers that they cannot be recommended as suitable and advise the parents of the reason why alternative arrangements will have to be made for the child.

Any action required by the local authority to secure the child's safety should be considered and legal advice sought as necessary.

If the initial visit takes place after the child's placement, the social worker should also:

1. Ensure that the parents have fully informed the foster carer of the child's medical history and any current need for ongoing professional monitoring and medication, and has handed the child's personal child health records to the foster carer;
2. Encourage the foster carers to draw up a written agreement with the child's parents as to their respective expectations and responsibilities in relation to the private fostering arrangement including consent to medical treatment; the contact arrangements; finances; and the expected duration of the arrangement;
3. Ensure that the child is registered with a GP, dentist and, if necessary, optician local to the foster home;
4. Ensure that a school place has been arranged for the child if of school age;
5. Ensure the parent provides the foster carer with a written general consent to cover any necessary medical treatment and that a copy of this consent is given to the GP, dentist, optician and retained on the child's file;
6. Advise the foster carer to arrange a medical examination of the child with the GP as soon as practicable after the start of the placement.

After the initial actions and initial visit, the social worker should begin assessment of the private foster carers. This will be carried out by the Assessment Team, using the Private Fostering Arrangement Assessment Record which is held as a form within Liquid Logic.

The social worker undertaking the assessment must arrange for checks on the foster carer, all members of the household and frequent visitors over 16 to be made with the Disclosure and Barring Service (DBS) and Children's Services records (including for the areas of any previous addresses). The social worker should also seek written references and arrange to visit the personal referees.

At the conclusion of the assessment a recommendation should be made in respect of whether this arrangement should proceed as a Private Fostering Arrangement. The assessment should be signed off by a manager.

5. Assessment of Private Foster Carers

Following the Initial Viability Assessment, the full assessment of the private foster carers will be carried out by the Assessment Team, using the format of the Children's Social Care Assessment. The social worker undertaking the assessment must arrange for checks on the foster carer, all members of the household and frequent visitors over 16 to be made with the Disclosure and Barring Service (DBS) and Children's Services records (including for the areas of any previous addresses). The social worker should also seek written references and arrange to visit the personal referees.

The assessment will consider the following:

• The suitability of the foster carer and all members of the household;
• The suitability of the accommodation.

The assessment will be undertaken taking into account Working Together to Safeguard Children, including parenting capacity, child's developmental needs and family and environmental factors. All of aspects of the initial visit and initial viability assessment (identified in Section 4, Initial Visit to Private Foster Carers) must be fully explored and documented in the assessment.

A report on the assessment should be authorised by the Group Manager and presented to the Designated Manager (Private Fostering) for a decision to be made. Written notice of the decision must then be sent to the foster carer and the parents, including any requirements, exemptions or prohibitions imposed - see Section 7, Imposing Requirements on Foster Carers, Section 8, Limit on Number of Children and Section 9, Prohibition and Disqualification.

A privately fostered child is not automatically deemed to be a child in need. Where it is assessed that a child living in a Private Fostering Arrangement has additional needs that would warrant intervention by children’s social care then the child should be made subject to a CIN Plan. Where a child who is private fostered is also assessed as a Child in Need, the normal Child in Need procedures should be followed in terms of visiting and child in need reviews.

In the event of a refusal of any person to cooperate with the making of the necessary checks, the social worker should advise the foster carers that they cannot be recommended as suitable and advise the parents of the reason why alternative arrangements will have to be made for the child. Any action required by the local authority to secure the child's safety should be considered and legal advice sought as necessary.

If any information comes to light during the course of the private foster carer assessment, for example as a result of the DBS checks, which may preclude the person from fostering a child, the social worker should prepare a report to the Designated Manager (Private Fostering). Immediate consideration should also be given to the arrangements for the child and if necessary child protection procedures should be followed.

See Section 9, Prohibition and Disqualification.

In the event that the parents decline to make alternative arrangements or where the parents cannot be found, the social worker should consider whether any action may be required by the local authority to secure the child's safety under Hull Safeguarding Children's Partnership Guidelines and Procedures Manual and legal advice should be sought as necessary.

6. Financial Support for Private Foster Carers

The private foster carer will need to agree with the child's parents the financial arrangements for the child's care and maintenance. These arrangements should be addressed in the assessment and set down in writing.

Private foster carers can receive child benefit, but any maintenance payments received from the child's parents will be taken into account in any assessment for means-tested benefits. The social worker may seek advice from the Welfare Rights Service on behalf of the private foster carer on access to child benefit and other benefits.

Financial support by the local authority to sustain an otherwise satisfactory placement may be assessed and considered and where appropriate, the social worker should seek the approval of the relevant manager for such assistance to be given. The relevant manager will confirm the amount of the financial support in writing to the carers.

7. Imposing Requirements on Private Foster Carers

Where appropriate, reports to the Designated Manager (Private Fostering) can include recommendations for requirements to be imposed on the private foster carers, for example to restrict the approval to an individual child or to limit the number, age or gender of children who may be cared for privately. Requirements may also relate to the standard of accommodation, health and safety matters and/or practical matters such as equipment. A requirement may include a time-scale within which the private foster carers must take the necessary action.

A requirement may be varied, removed or added at any time.

Any requirements imposed must be specified in writing, together with reasons. Written notice of any requirements imposed, together with the reasons, will be sent to the private foster carers and to the parent by the social worker responsible for the assessment. The private foster carers will also be advised of the right to appeal against the requirement to the Magistrates' Court.

8. Limit on Number of Children

The maximum number of children privately fostered in any one household must not exceed 3 unless there are exceptional circumstances.

Any application for exemption from this limit must be made to the Designated Manager (Private Fostering).

The application must contain the following information:

1. The number, names and ages of the children;
2. The proposed arrangements for the care and accommodation of the children;
3. The intended and likely relationship between the children and the private foster carers;
4. The proposed length of the placement;
5. Whether the welfare of the children in the placement will be safeguarded and promoted.

Exemptions will only be granted in relation to named children and will cease when the named children leave the placement.

Where an exemption is granted this will be confirmed in writing to the private foster carers.

9. Prohibition and Disqualification

A decision can be made to prohibit the proposed private foster carer from fostering on the basis that they are not suitable and/or the premises are unsuitable.

The fact that a Foster Carer is a Disqualified Person (Foster Carer) is a good reason upon which to seek a prohibition.

Where the social worker considers that it would be appropriate to approve a private foster carers despite the fact that they or a person in the household is disqualified, a written report must be presented to the Designated Manager (Private Fostering) for consideration.

Where a decision is made to prohibit a private foster carer from caring for a child, reasons for the decision must be recorded. Written notice of the decision, together with the reasons, must be sent by hand or recorded delivery post to the private foster carer and to the parent by the social worker responsible for the assessment. The private foster carer will also be advised of the right to appeal against the decision to the Magistrates' Court.

Discussion should also take place with the parent as to the making of alternative arrangements for the child.

10. Non-compliance with Requirements

Where requirements which have been imposed are not complied with, the social worker must consider whether support should be provided to ensure compliance and/or consider whether to report further to the Designated Manager (Private Fostering) recommending that the private foster carer be prohibited from caring for the child, in which case the procedure for prohibitions as set out above must be followed.

11. Visits to the Foster Home - Frequency, Purpose and Records

If the private fostering assessment has been undertaken by the Assessment Team, the case will be transferred to a Locality Team once the assessment is completed.

11.1 Frequency

Visits by a social worker must be made to the child and the private foster carer at the foster home within 1 week of the placement, or the date when notification was received if later, and then visits will be made every 6 weeks in the first year by a social worker.

The child’s bedroom should be checked every three months at least.

After one year of the date of notification of the Private Fostering Arrangement to the Local Authority, visiting frequency can reduce to a minimum of every three months if this is assessed as appropriate. The decision to reduce the frequency of visits or the need to visit more frequently will be decided by the social worker and Team Manager depending on the circumstances.

Additional visits should be arranged at the request of the child or the private foster carer.

The child must be seen alone by the social worker on each visit unless this is not appropriate having regard to the young age of the child or if the child does not wish to see the social worker alone.

11.2 Purpose

The purpose of and matters to be discussed at the first visit after the child's placement are set out in Section 4, Initial Visit to Private Foster Carers.

The overall purpose of all visits is to encourage the maintenance and improvement of child care standards and check that the child's needs are met within the foster placement and in particular:

1. To observe the overall standard of care including visiting the child's bedroom;
2. To ensure that the child is developing satisfactorily and that their needs arising from religious persuasion, racial origin and cultural and linguistic background are being met;
3. To speak to and ascertain the wishes of the child;
4. To review the purpose and likely duration of the placement and ensure that arrangements with the parents are working. 
   
   The parent and the private foster carer should be encouraged to plan the ending of the placement and prepare the child for the change;
5. To check that any requirements imposed are being met and check whether they need to be changed or cancelled;
6. To ensure that the arrangements for the child's education are satisfactory;
7. To advise or arrange advice for the private foster carer as necessary, for example in relation to the maintaining of the child's links with their cultural heritage or in relation to appropriate travel arrangements for the child visiting family abroad;
8. To offer training if it is needed. Mainstream foster carer's training may be accessed for private foster carers, particularly if there is specific training that would meet their needs;
9. To check that the financial arrangements for the care of the child are working;
10. To ensure that the child remains registered with a GP and dentist and that any necessary health care has been provided to take account of any special health needs;
11. To ensure that the child has access to services as required as a result of any disabilities;
12. To enquire as to the contact arrangements for the child with the parents and siblings;
13. To encourage the private foster carer to keep a record of the child's development, including accidents, illnesses, immunisations, school reports, achievements and any contact with parents or significant others.

11.3 Reports on Visits

A record of every visit must be made by the social worker and recorded on Liquidlogic using the Visit to a child form.

The record must state whether the child was seen and if so, whether the child was seen alone. If the child was not seen, the reasons must be recorded. The record must comment on the child's welfare and how the placement is progressing including any views expressed by the private foster carer and the child. It must also contain a recommendation about the continued suitability of the fostering arrangement and whether any action should be taken and/or requirements on the private foster carer.

11.4 Unsatisfactory care

Where there are concerns about the child's care, the parents should be advised and consideration should be given to invoking the Hull Safeguarding Children's Partnership Guidelines and Procedures Manual.

12. Review of Private Foster Carers

The suitability of the private foster carer should be reviewed annually by the social worker and reported to the Designated Manager (Private Fostering). If the privately fostered child is also a child in need, a child in need review will be required every six months as a minimum although in some cases the meetings may need to be more frequent.

13. Local Authority Foster Carers who Privately Foster

Where local authority foster carers notify their intention to privately foster a child, the above procedure should be followed.

In these circumstances, a fostering social worker will normally carry out the assessment.

The foster carers should be advised of the differences between their two roles.

Consideration will need to be given to the implications for any Looked After Child already placed with the foster carer and contact should be made by the supervising social worker involved with the social workers for such children.

Consideration should also be given to the future placement of any Looked After children particularly having regard to the usual fostering limit of three children.

14. After the Private Fostering Arrangement Ends

Parents have a duty to notify the local authority of the ending of the placement including the name and address of the person into whose care the child has moved.

Unless a young person has a disability, private fostering ends at 16. Children's Services will review the young person's circumstances and future plans as they approach 16. Where a young person remains with the private foster carers after the age of 16, but requires continuing support, they should be assisted as a Child In Need. Where the young person moves to independent living, support can be provided to them as they will fall within the definition of Qualifying Young People. (Note that the DfE, Children Act 1989 Guidance and Regulations - Volume 3: Planning Transition to Adulthood for Care Leavers acknowledges that some 'Qualifying children' will be as vulnerable and have similar support needs as those who are Eligible, Relevant or Former Relevant).

Support may include advice, befriending and discretionary financial assistance where the young person has no other means. It will be provided at the request of the young person on the basis of assessment of need and can continue up to the age of 25 or beyond if the young person is in higher education, up to the end of the course. Note that in these circumstances, it is possible also for the local authority to also provide vacation holiday accommodation.

Any request by the young person should be made to the local authority in which they are resident or where the education and training is being provided.

When a private fostering arrangement ends the social worker should complete the Termination of Private Fostering Arrangement form on Liquidlogic.

See Leaving Care and Transition to Adulthood Procedure.

Documents relating to Private Fostering can be found in the Resources.