SCOPE OF THIS CHAPTER
This chapter contains guidance for workers in Children and Family Services on recording. It covers the general principles which should inform the way information is recorded on children and families and also contains specific guidance on what information should be recorded in the diary and in relation to visits.
This is a new chapter which was added to the manual in May 2014.RELATED CHAPTER
See also Recording (Additional Guidance).
Recording is fundamental to work with children and families. "It is an integral part of the interventions that we carry out in social care... and has an impact on us, on future workers and on the children and families themselves." (Rooke 2012)
The main ways of inputting information onto a child's record are by recording directly onto the diary record or recording onto report documents. The principles above apply to both. The key report documents that should be on every child's record are:
There are a number of other key documents which will depend on the journey of the child. Please see Process Flowcharts.
What needs to be included in the diary record? For all recording of visits, meetings and discussions, include a list of those present; full names and role of professionals; full names of family members and their relationship to the child.
These should be recorded by the assigned social worker who has undertaken the visit using the drop down box indicating whether the child was seen and alone. The recording should include observation and opinion. Please include:
These should be recorded by the Team Manager using the Decision Record. Key decisions are those regarding plans for the child. E.g. a decision to accommodate a child; decision to initiate PLO; a change of placement; change of legal status; the notification of a concern regarding a child; or a change in contact arrangements. Please do not record technical or financial arrangements as decision records unless they are key decisions in the life of the child.
Reflective Case Discussions replace case supervision. These discussions take place either in the Team Weekly Meeting or outside of the meeting between the Team Manager, the Social Worker and others as appropriate. The arrangements for Reflective Case discussions, a structure for the Reflective Meetings and guidance on recording the discussions is described in the Interim Supervision Guidance. The Team Coordinator records the Team Reflective Case Discussion on Liquidlogic including reference to current risk and protective factors including:
Reflective Care Discussions which take place outside of the Team Weekly Meeting will be recorded by the Team Manager using the same format.
It is good practice to complete summaries on Liquidlogic in order to track progress over time. These may assist in preparing for a Reflective Case Discussion.
Only valid for 48hrs